Privacy notice
Who is responsible?
Public-facing organiser: ModelThinking.org. Legal data controller: [TO BE CONFIRMED BEFORE LAUNCH]. Contact address: [TO BE PROVIDED BEFORE LAUNCH]. Data protection requests only: prize@modelthinking.org.
What we collect
Full name, email, date of birth, country of residence, optional telephone number, essay title, short biography, submitted essay, entry reference, submission date, technical security logs and declarations made during entry. We do not require nationality or citizenship information.
Why we use it
To receive and administer entries, verify age eligibility, prevent duplicate or fraudulent entries, assess essays, contact entrants about their submissions and award the prize. We use contact details separately from anonymised essays for judging.
Lawful basis
We process entry and contact details where necessary to administer the competition and its entry terms (contract), and security records for legitimate interests in protecting the competition. Where a legal obligation applies, relevant records may be retained to meet it. The controller must confirm these bases against its circumstances before publication.
Who receives information
Authorised competition administrators and judges; hosting and email providers acting as service providers; and regulators or authorities where legally required. Judges should receive anonymised essays. Media partners are not automatically granted access to entrants’ personal data solely because of their publicity role.
Retention and security
Entry data and essays are held in access-controlled systems. Retention periods must be approved and published before registration opens: [INSERT PERIODS FOR UNSUCCESSFUL ENTRIES, WINNER RECORDS AND SECURITY LOGS]. Data will then be deleted or anonymised unless legal retention requirements apply.
Your rights
Depending on applicable law, you may request access, correction, deletion, restriction or objection to processing, and complain to the relevant data protection regulator. Direct privacy requests to prize@modelthinking.org. You may also contact the UK Information Commissioner's Office if UK data protection law applies.
International participation
Entries are accepted worldwide. Data may be processed by service providers in other countries; the controller must assess and document any required international-transfer safeguards before launch.